Policies

Belle Grove is an exclusive property where every guest reservation is both important and special to us. Please read through our policies before staying with us. We would like your stay with us to be an enjoyable time. 

Check In/Out

Check-in: 4:00 PM – 6:00 PM

If arriving outside of check-in times, please call to make arrangements. We will be happy to work with your schedule. We are sorry, but we do not take early check-ins before 4pm as this is our Mansion Tour time.

Check-out: 11:00 AM

Late checkouts may be requested prior to your arrival and will be honored if possible. Please call to request a late checkout and to make arrangements at least 24 hours before your arrival.

 

Rates, Deposits and Cancellations

Rates are based upon double occupancy.  Additional guests may be added to your room at a rate of $25 per guest per room. Rates include a full breakfast each day of your stay.

Rates/policies are subject to change and vary during high impact periods and special requests.

When booking your reservation, we require a credit card hold at the time you make your reservation. This is just a hold and will not take a deposit from your account. The full balance is due at the time of your departure. You may use the same credit card on file or may opt to use a different credit card or cash. We are sorry, we do not accept personal checks.

If your travel plans change and you must cancel your reservation, please call us 8 (eight) days or more before your arrival date to cancel your reservation with no cancellation fee.

In the unlikely event that you must cancel with 7 (seven) days to 2 (two) days before your reservation, there is a $35 cancellation fee. Same day, shorten your stay or check out early, please understand that we must ask you to take responsibility for your entire reservation. If we can rebook your room(s), a full or partial refund may be made.

A 30 day cancellation notice is required on whole house bookings and for some holidays and special events.

 

Payments

Payments may be made using cash, money order, cashier’s check or credit card. All major credit cards are accepted. No Personal Checks please. We do not maintain cash at the plantation.

All rates are subject to 10.5% Virginia Sales Tax. Gratuities for the housekeepers and breakfast servers may be add at each guest’s discretion.

 

Breakfast

A gourmet breakfast will be served in our Formal Dining Room between 8:00am and 9:00am. Breakfast may be served in your room or on our Riverside Portico with prior arrangements and for an additional fee.

We welcome any dietary requests or restrictions. Please let us know as soon as possible so we are able to fulfill your requests.

General Policies

Smoking:

Smoking is not permitted inside any of the buildings at Belle Grove Plantation. A designated outdoor area will be available for smoking unless a non-smoker is present.

Pets:

Due to the historic significance of Belle Grove Plantation, we are not able to permit pets at this time.  We hope in the future to have other lodging at Belle Grove Plantation that will allow us to accept pets. If you are traveling with a pet, please call for us so we can assist you in making arrangements to board your pet.

We do have a golden retriever named Hurley that will be visiting Belle Grove Plantation from time to time. Hurley does not have access to the guest rooms. If you have an allergy to pet hair or fear of dogs, please let us know and we will make sure he does not approach you.

Children:

Well-behaved and adult-supervised children age ten and older are welcome at Belle Grove Plantation. They are considered to be an additional guest and will be charged as such. We ask that you do not allow them to wander the plantation or mansion without adult supervision. Please let us know at the time you book your suite that you will be having children with you as well as the ages of your children.

Open Flames:

Belle Grove Plantation has nine open fireplaces.  The Madison and Turner Master Suites and Small Dining Room are gas-burning fireplaces. All others are open wood fireplaces.

Due to the historic significance of our 1791 Southern Plantation, we do not allow wood burning in our open wood fireplaces. We hope in the future to convert these to gas-burning.

Candles may only be used if the candles are housed in a glass container and the flame is at least 2 inches below the top of the container. Any damage caused by the use of candles, including spilled wax, will be charged to the guest. We ask that you let us know if you will be burning a candle or any other essence in the rooms.

Room Service:

Room Service is available during our breakfast meal service hour. Breakfast may be served in your room or on our Riverside Portico with prior arrangements. If you require an earlier service, please make prior arrangements.

 

Common Areas:

Belle Grove Plantation has many common areas open to our guests. We invite you to enjoy our formal parlor, library, common room, porticos and balcony.

On occasion we may have a common area blocked off for a special event. We will let you know so you are aware of these changes.

You will find refreshments and coffee station in our Common Room. There is a second coffee station on the 2nd floor for our Madison and Turner Suites.

The plantation is open for you to enjoy. We have three outbuildings located on the north side of the mansion. These outbuildings date back to the 1720. Due to their condition, we ask that you not enter them. We are working on restoring them and will have them open in the future.

The plantation has a caretaker house located on the north side of the mansion. While no one reside there, please do not enter.

The plantation is 694 acres. Most of the acres are leased to a local farmer. Please be respectful of their fields and do not enter or pick their crops. There is a farm road that runs through the fields. You may walk this road. We do have a hunt club that has permission to hunt the plantation.

We have a wooded area on the south side of the mansion. We do not recommend entering this area at this time. This wooded area does have wild life that may pose a danger to you.

The Rappahannock River is a beautiful river to see. We ask that you not enter the river on the plantation side. This area is a channel that is used by commercial traffic and can be dangerous.

The small church located at the entry of the plantation is Emmanuel Episcopal Church and cemetery. The one acre lot the church sits on was donated in 1859 by The Turner Family of Belle Grove Plantation. At the back of the church you will find a family cemetery that many of the families that lived at Belle Grove Plantation are buried.

 

Nature

Belle Grove Plantation is a wonderful place if you love nature. With the 694 acres of both fields and woods, you have the opportunity to see wildlife and birds galore. We have seen deer, wild turkey, groundhogs, rabbits, foxes, raccoons, snakes, eagles, osprey, and even a squirrel or two. But with all the wildlife in our area, you will need to remember to respect their distances. If you come across wildlife, please keep your distance. Do not try to feed or approach them.

As any place in the country, we do have bugs outside. We try very hard to keep them for coming into the mansion. If you come across a bug, please let us know. We will be happy to remove it for you. We do want to know if they are there so we can contact our pest control and have them correct the issue. We do treat the grounds and try to keep them under control.